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Special Investigator's Advisory Committee
September 7, 2004
Albemarle Building
Raleigh , NC
Co-Chair, Keith Moon opened the meeting and introduced hisself. The minutes from the previous meeting were approved as written.
Shara Brit with DMA provided handouts on collections. For the month of August Medicaid collections totaled $132,188.00. July 2004 to September 2004 totaled $285,946.01. She reminded us to be sure to use the proper service code of 67 for NC Health Choice.
Brenda Porter informed us that the Medicaid Online Manual has added a section for Medicaid Covered Services that should be helpful.
Shelia Dorsett with FS&EB provided handouts on collections. For the month of August Food Stamp collections totaled $261,629.67. Of that amount, $20,051.04 was from TOP, and $2,587.64 was from DOR. Total county retention was $59,853.86. She also reminded us to not send a deletion request to Raleigh because the only debtor in a referral dies without an estate. She said you close this type of case in EPICS using AJCA (compromising the balance to zero) or terminating the case. FS Manual Sections 810, 815, and 820 give instructions for both functions. This is a county level function. Make sure to document why and what action was taken. This documentation should be in EPICS and the investigative file. If you have questions, call Shelia Dorsett at 919-733-7831 or email her at shelia.dorsett@ncmail.net .
Shelia also gave a sample of an Out-of-State Use report in XPTR titled DHR/SLA/EBT 580-RH. She said it's a good report to use to look for duplicate benefits. The report is run monthly and is sorted by county, then state where benefits were used. She said that Data Warehouse is looking at loading EPICS into their system and that they would keep us updated on that progress.
Denise Shipman with Work First provided handout on collections. AFDC/TANF collections for August were $55,317.35. AFDC/TANF collections for July were $50,353.75.
Sherry Arnold gave a Sub-Committee report for Day Care. She said that there has been some confusion on the Day Care issue as to whether the Directors wanted it dropped or not. She said that Lee County Director, Brenda Potts spoke with Nikki Griffin of the Director's Association and that they did not necessarily want the issue dropped. Sherry said she gave her Day Care Packet information to Nikki Griffin.
Sherry Arnold also gave a Planning Committee Report. She said that there is still no chairperson or treasurer for this year. She said she did find documentation that the Planning Committee started at the State level and that they do have a 501 (c) 4 status. She said that she had found out that the IRS put the Committee's Tax Status in suspense in May 2004 because a 990 was not completed. The IRS had sent it to an old mailing address and that's why it was not received and completed. Sherry said that after speaking with the IRS that we just need to send a letter asking for our status to be reinstated. She also said that we can even ask to be exempt from doing 990's at all due to the fact that we offer training and that's a benefit to the State. Normally, 990's are required to be completed every three years. Sherry said that herself, Mary Ann Dale , Shara Britt, Brenda Porter, and Shelia Dorsett were meeting with officers of the Director's Association today at 2:00 pm to discuss the future of the Planning Committee and the Annual Program Integrity Training conference. At this point, everything is really on hold until after the meeting with the Director's Association this afternoon.
Sharon Scott , Stanley County Director and President of the Director's Association, along with Wayne Black , Surry County Director and President of NCSSA came to the meeting to talk to us about the reorganization of SIAC. Ms. Scott stated that a motion was made at the August 2004 Director's Association meeting to dissolve SIAC and make it a sub-committee of Economic Services Committee (ESC). She said that would require a by-laws change that will be voted on at their next meeting October 1, 2004 . She said it is not official until then. She stated that they were not trying to do away with Program Integrity or our training and that they were looking at all committees and how they could function better. There was further discussion into the reasons. When the change becomes official, we would be meeting with the ESC committee on Wednesdays each month. Instead of being SIAC, we would be a Program Integrity Sub-Committee under ESC and after ESC meets, we would break off into our Sub-Committees. Ms. Scott said that she did not really see how things would change that much from what they were now. She said that meeting with ESC would allow the State people to only present policy once and keep them from running all around. She said that members would be appointed by the Directors and NCSSA and that visitors could come to the meetings as well.
Mr. Black stated that participation has dwindled in the NCSSA Program Specialty Chapter and that he wanted to know if there was interest in building it back up. Discussion followed on how members who had been involved with NCSSA in the past felt little or no support and stopped participating. Mr. Black commended the Investigators for their dedication and passion for program integrity and stated, that as a Director, if all his employees would get as involved as we did that it would make their jobs as Directors much easier.
Ms. Scott and Mr. Black both stated that they wanted to offer their support and help us as much as possible and asked for communication. The committee thanked them for coming to speak to us personally.
There being no further business, the meeting adjourned.
Respectfully Submitted,
Sharon Beasley
SIAC Secretary
