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NCACDSS Professional Capacity Committee
Meeting Minutes
October 13, 2004
Members present: Co-chair Sarah Bradshaw , Co-chair Larry Johnson, Jay Burrus , Karen Hoyle, Sharon Scott , Laura O'Neal, Larry Johnson, Nancy Coston Staff present: Donna Pygott and Keri McManus
Co-chair Sarah Bradshaw called the meeting to order at 9:20 at the Albert Coates Building in Raleigh .
Report on Conferences & Events
CENTRAL REGION: The August meeting was a success with approximately 45 people in attendance. Currently, there is not a planning team for the Central Region meetings. The Association takes a role in creating an agenda and reserving a location. It was discussed that there were three major issues that may affect the attendance in the Central Region. (1) Timing – other events and region meetings (2) Agenda (3) Location. Nancy suggested that the district reps help with the agenda. An email went out on Thursday on the ncdirect listserv after the Professional Capacity committee, as suggested, to let all counties know that we may have to cancel the Oct 28 meeting if we do not receive more registrations.
WESTERN REGION: Well attended, good topics and some directors from far west attended. Meeting was held on October 7&8 in Cherokee. Ms. Scott stated that the western directors had mentioned having the Board meeting and committee meetings closer to the central or western part of the state so that they wouldn't have to travel as far to attend the meetings. Ms. Scott also stated that these meetings will either be held in March or April. Greensboro was mentioned as a good location as it will remove 2 hours from the trip. It was also mentioned to try video conferencing if directors would take advantage of the community colleges technologies and facilities.
REVIEW OF EVALUATION: There were positive remarks for all sessions of the Leadership Survival Skills workshop. Suggestions were made to reserve sessions such as media and board relations for training that include mostly new Directors. Issues such as personnel and fiscal were more beneficial for the senior management staff attending the workshop. The committee will work on some changes for future trainings.
FISCAL/PERSONNEL/TECHNOLOGY CONFERENCE: Information to go out week of committee meetings. Planning still in progress and planning committee to meet on afternoon of committee meetings.
Mentor Assignment Materials/Update
Ms. Pygott and Ms. McManus presented the updated version of the mentor assignment sheet. The sheet now includes the official start date of the new director and the end date of the mentor assignment. The end date is exactly two years from the start date. The new sheet also includes the name, county, email address and phone number to each new director's corresponding district representative. Ms. Pygott and Ms. McManus have also been working with Ms. Bradshaw to complete an introductory paragraph to be included on the mentor sheets which states the purpose and process of the mentoring program. Ms. McManus had also updated the mentor evaluation sheet with the suggestion from the August meeting. Everyone agreed that the new evaluations were suitable for the program. We now need to think of a process for sending and receiving evaluations. It was also stated that Lee Quick and Neil Walters are good sources to help with reminders of mentor assignments. Revised mentor information will be distributed as soon as possible.
Professional Development Training Program
The Professional Capacity Committee has decided to focus on the director training program during future committee meetings this year. Seven initial training modules were identified as: (1) Personnel, (2) Media Relations, (3) Budget, (4) Legal, (5) Leadership, (6) Legislative, and (7) Boards. Ms Bradshaw presented two models that could be used as a guide: IMCA model and the APHSA model. The IMCA model can be found at www.imca.org and the APHSA model can be found at www.asph.org/Leadership/ConsultingServices.asp . It was also reiterated that the program will not be mandatory. Ms Coston stated that the committee needs to define competency and needs to create a roadmap. Ms Bradshaw has competency information that had been given to her by Jerry Rhodes. Ms Bradshaw and Mr. Johnson are going to get together with Ms Pygott and Ms McManus to work on an outline for the program. The committee also needs to discuss the content, knowledge and methodology in each of the seven key areas mentioned above, there needs to be a variety of sources for different ways of getting similar training. Members of the Professional Capacity Committee were assigned a training module and were asked to do some research, draft some information and bring to the table at the January 2005 Prof. Cap. Committee meeting. Ms.Hoyle volunteered for personnel and media relations and stated that she would ask Ms Stone for assistance. Ms Coston took budget. Ms O'Neal took leadership. Mr. Marret was assigned Legislative and the committee suggested asking for help from Mr. Haithcock and Ms George. Mr. Burrus took legal, and Mr. Rhodes was assigned boards. Ms. Bradshaw stated that others could be contacted to assist as needed.
Next Meeting
Will be held on November 3 due to the Veteran's Day Holiday from 10:00-11:00 , and there will not be a December meeting.
With no further business to discuss the meeting was adjourned at 11:00am .
