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Role
of the Committee
To maximize funding coming
to county departments of social services (obtaining new funding sources,
impacting allocation of existing funding sources and protection of existing
funding sources). To promote clear understanding among Directors and their
fiscal staff of fiscal policies and reporting policies. To promote clear and
comprehensive fiscal policies coming from the State. To promote a relationship
of trust with DHHS wherein state plans for use of state and federal funds that
do or could benefit county departments
of social services are communicated openly and directly with local
Directors. To implement goals and strategies from the NCACDSS Strategic
Plan as appropriate to the Committee’s scope of work or as assigned by the
President.
Committee Tasks
1. To gather and analyze information regarding fiscal policy and funding;
2. To perform research and analysis in support of Association policy input and legislative initiatives;
3. To provide recommendations concerning the involvement of existing policy and the development of new policy;
4. To identify and pursue opportunities for funding of human services;
5. To explore simplification and administrative requirements;
6. To submit a written report of the committee’s work at the annual meeting of NCACDSS;
7. Other duties or responsibilities as assigned by the President.
Selection and Role of the Co-chairs
The President of NCACDSS will
select the committee co-chairs for an annual appointment. The Co-Chairs will
report to the 2nd Vice-President throughout the course of their chairmanship.
This will include using the 2nd Vice-President as the key point of contact for
forwarding policy and program recommendations to the Executive Board.
The Co-chairs, in cooperation with committee members, will draft the Committee’s annual scope of work and all individual meeting agendas. The scope of work will be reviewed and approved by the Executive Committee. Individual meeting agendas will be submitted in advance to the 2nd Vice-President and the Executive Director for the purpose of prioritization and coordination of work among the committees. The annual work plan will encompass the time frame of July through June of each year. Committee meetings will be held on the Wednesday preceding the 2nd Thursday of each month, unless approved by the President.
Selection of Committee Members
The President must have appointed all voting committee
members. Members are Directors who have been appointed to committees or a DSS
employee serving as a representative for a Director who has been appointed. In
certain committees, voting members may be representatives of the North Carolina
Social Services Association (NCSSA). The NCACDSS President also appoints these
members. (See NCACDSS By-Laws for affected committees.) Committee members shall
be appointed for a term of one year. Committee members may be reappointed at the
end of their term of office at the pleasure of the President. The Committee
Co-chairs, in consultation with the President, shall determine committee size.
Committee meetings are open to all who wish to attend, but only those appointed
by the President will have voting rights. Committee Co-chairs will be given a
template to use for attendance purposes. A list of voting members for the
current year is attached.
Committee Reporting Obligations
The Committee Co-chairs agree to supply both informational
and recommendations reports to the 2nd Vice-President and the Executive
Director. The reports will be presented on templates with appropriate
attachments. Information reports will be provided within one week of the
committee meetings and will be shared according to the Communication Plan of
NCACDSS. Recommendation reports will be provided within one week of the
committee meetings if action can be delayed until the next month’s Board
meeting. For recommendations needing action at the Board meeting on the day
following the Committee meeting, the Co-chairs shall provide the necessary
information (in writing if possible) to the 2nd Vice-President by 9:00 a.m. on
the day of the Board meeting.
Committee Limitations
The Committee will not act as a formal
spokesperson for NCACDSS except as specifically authorized by the Executive
Board. In emergency or other time sensitive situations, the President or
Executive Committee may authorize Committee Co-Chairs to speak for the
Association on issues related to the scope of work for the committee. The
committee will not encumber debt or enter into contracts on behalf of
NCACDSS.
