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Committee Name: Services to Children
and Families
Role of the Committee
To identify, clarify and frame children's social problems and advocate for
state policy and action to deal with them and to serve as a resource to the
Division of Social Services for review and advocacy for appropriate, clear
policy to be disseminated among the 100 county departments of social services
in North Carolina. To implement goals and strategies from the NCACDSS Strategic
Plan as appropriate to the Committee's scope of work or as assigned by the
President.
Committee Tasks
1. To gather and analyze information regarding service programs, policy and
funding for services to children and families;
2. To review proposed policy changes regarding service programs for children
and families;
3. To make recommendations for improvement and changes in the development
of policy;
4. To study policy to assure efficient and effective administration;
5. To submit a written report of the committee's work at the annual meeting
of NCACDSS;
6. Other duties or responsibilities as assigned by the President.
Selection and Role of the Co-chairs
The President of NCACDSS will select the committee co-chairs for an annual
appointment. The Co-Chairs will report to the 2nd Vice-President throughout
the course of their chairmanship. This will include using the 2nd Vice-President
as the key point of contact for forwarding policy and program recommendations
to the Executive Board.
The Co-chairs, in cooperation with committee members, will draft the Committee's annual scope of work and all individual meeting agendas. The scope of work will be reviewed and approved by the Executive Committee. Individual meeting agendas will be submitted in advance to the 2nd Vice-President and the Executive Director for the purpose of prioritization and coordination of work among the committees. The annual work plan will encompass the time frame of July through June of each year. Committee meetings will be held on the Wednesday preceding the 2nd Thursday of each month, unless approved by the President.
Selection of Committee Members
The President must have appointed all voting committee members. Members are
Directors who have been appointed to committees or a DSS employee serving
as a representative for a Director who has been appointed. In certain committees,
voting members may be representatives of the North Carolina Social Services
Association (NCSSA). The NCACDSS President also appoints these members. (See
NCACDSS By-Laws for affected committees.) Committee members shall be appointed
for a term of one year. Committee members may be reappointed at the end of
their term of office at the pleasure of the President. The Committee Co-chairs,
in consultation with the President, shall determine committee size. Committee
meetings are open to all who wish to attend, but only those appointed by the
President will have voting rights. Committee Co-chairs will be given a template
to use for attendance purposes. A list of voting members for the current year
is attached.
Committee Reporting Obligations
The Committee Co-chairs agree to supply both informational and recommendations
reports to the 2nd Vice-President and the Executive Director. The reports
will be presented on templates with appropriate attachments. Information reports
will be provided within one week of the committee meetings and will be shared
according to the Communication Plan of NCACDSS. Recommendation reports will
be provided within one week of the committee meetings if action can be delayed
until the next month's Board meeting. For recommendations needing action at
the Board meeting on the day following the Committee meeting, the Co-chairs
shall provide the necessary information (in writing if possible) to the 2nd
Vice-President by 9:00 a.m. on the day of the Board meeting.
Committee Limitations
The Committee will not act as a formal spokesperson for NCACDSS except as
specifically authorized by the Executive Board. In emergency or other time
sensitive situations, the President or Executive Committee may authorize Committee
Co-Chairs to speak for the Association on issues related to the scope of work
for the committee. The committee will not encumber debt or enter into contracts
on behalf of NCACDSS.
