|
|
|
Role of the Committee
To assure that all financial
assets, receipts and expenditures of the North Carolina Association of County
Directors of Social Services are handled with fiscally sound practices. To
implement goals and strategies from the NCACDSS Strategic Plan as appropriate to
the Committee’s scope of work or as assigned by the President.
Committee Tasks
1. To audit the Association’s books and file its report with the Executive Board on or before the end of the fiscal year;
2. To provide a written report to the membership as to the audit findings;
3. Other duties or responsibilities as assigned by the President.
Selection and Role of the Co-chairs
The President
of NCACDSS will select the committee co-chairs for an annual appointment. The
Co-Chairs will report to the 2nd Vice-President throughout the course of their
chairmanship. This will include using the 2nd Vice-President as the key point of
contact for forwarding policy and program recommendations to the Executive
Board.
The Co-chairs, in cooperation with committee members, will draft the Committee’s annual scope of work and all individual meeting agendas. The scope of work will be reviewed and approved by the Executive Committee. Individual meeting agendas will be submitted in advance to the 2nd Vice-President and the Executive Director for the purpose of prioritization and coordination of work among the committees. The annual work plan will encompass the time frame of July through June of each year. Committee meetings will be held on the Wednesday preceding the 2nd Thursday of each month, unless approved by the President.
Selection of Committee Members
The President must
have appointed all voting committee members. Members are Directors who have been
appointed to committees or a DSS employee serving as a representative for a
Director who has been appointed. In certain committees, voting members may be
representatives of the North Carolina Social Services Association (NCSSA). The
NCACDSS President also appoints these members. (See NCACDSS By-Laws for affected
committees.) Committee members shall be appointed for a term of one year.
Committee members may be reappointed at the end of their term of office at the
pleasure of the President. The Committee Co-chairs, in consultation with the
President, shall determine committee size. Committee meetings are open to all
who wish to attend, but only those appointed by the President will have voting
rights. Committee Co-chairs will be given a template to use for attendance
purposes. A list of voting members for the current year is attached.
Committee Reporting Obligations
The Committee
Co-chairs agree to supply both informational and recommendations reports to the
2nd Vice-President and the Executive Director. The reports will be presented on
templates with appropriate attachments. Information reports will be provided
within one week of the committee meetings and will be shared according to the
Communication Plan of NCACDSS. Recommendation reports will be provided within
one week of the committee meetings if action can be delayed until the next
month’s Board meeting. For recommendations needing action at the Board meeting
on the day following the Committee meeting, the Co-chairs shall provide the
necessary information (in writing if possible) to the 2nd Vice-President by 9:00
a.m. on the day of the Board meeting.
Committee Limitations
The Committee will not act
as a formal spokesperson for NCACDSS except as specifically authorized by the
Executive Board. In emergency or other time sensitive situations, the President
or Executive Committee may authorize Committee Co-Chairs to speak for the
Association on issues related to the scope of work for the committee. The
committee will not encumber debt or enter into contracts on behalf of NCACDSS.
